Privacy Policy

IntroductoryWe, as Ibooked.ca, accept that privacy has an important value for you, as for the user, and understand that making a reservation online involves a significant amount of trust on your part.
We highly appreciate the trust you have put in us by using the Ibooked.ca services, and are committed to protecting the collection, use and disclosure of the personal details you provide us with.
We do respect your right to privacy and will only process personal information you give us in compliance with applicable data protection laws.

This Privacy Policy describes what kind of information we may collect about you, how we may collect and use it, who we may share it with and what choices you have concerning it. We encourage you to thoroughly read this Privacy Policy and our Terms and Conditions. By accessing and using Ibooked.ca, you agree that you have read and understand this Privacy Policy and that you accept and assent to the privacy practices (and any uses and disclosures of your personal details) that are described in this Privacy Policy. If you do not agree with our policies and practices, you should discontinue using our services or accessing this Website.

We may occasionally revise and update this policy to reflect changes in the law, our personal data collection and use practices. These changes will be posted in this Privacy Policy. Therefore, you should periodically reassess this Privacy Policy so that you are up to date on our most current policies and practices.

Credit Card information Your credit card information is sent to us through a secure server. We use the latest, most secure technology available, which encrypts all your personal and credit card details. When you enter personal information during the reservation process your data is protected by Secure Socket Layer (SSL) technology to ensure the protection of the privacy of the exchanged data between clients and our servers.
Our booking service is compliant with PCI DSS certification, which is an information security standard created to increase controls around cardholder data and reduce credit card fraud. It is applied to organizations that handle such credit card brands as MasterCard, Visa, American Express, etc.

What information do we collect? We collect your personal details that you provide us with when using this Website. Personal data may include your name, address, phone number, credit card details, email address, name and location of the accommodation and/or length of stay. Additionally, when using Ibooked.ca services, even if you do not make a reservation, we may collect other certain information, such as your IP address, geographic data, your nationality, search preferences related to specific searches, which browser you are using, and information about your computer’s operating system, application version, language settings and pages that have been shown to you. If you are making a reservation via a mobile device, we might also use data that identifies your mobile device, device-specific settings and characteristics and latitude/longitude details.

Travel Companion Information
When you make a reservation for someone else through our Website, we will ask personal information about that person. You should get the permission of other individuals before providing us with their personal details, as any access to view their information will be available only by entering your booking number and PIN-code on My bookings page.

How do we use your information?
The information you provide us with will be strictly used only for the following purposes:

  • processing your online reservations and ensuring you get the best possible service;

  • verifying your identity;

  • conducting market analysis and making general improvements to our site;

  • informing the hotel, you have chosen to stay in, about your reservation in order to obtain confirmation;

  • providing you with the services you request;

  • sending you your hotel booking confirmation and updates;

  • allowing our support personnel to provide assistance to you, if necessary.

Who does Ibooked.ca share your information with?

  • Third-party service providers: We use service providers to process your personal information on our behalf. Third party service providers are bound by confidentiality clauses and are not allowed to use your personal details for other purposes than instructed by Ibooked.ca.

  • Payment providers and (other) financial institutions: When a chargeback is requested for your Reservation by either you or by the holder of the credit card used to make your reservation, we need to share certain reservation details with the payment service provider and the relevant financial institution to handle the chargeback. This may also include a copy of your booking confirmation or the IP address used to make your reservation. We may share information with relevant financial institutions, if we consider it strictly necessary for fraud detection and prevention purposes.

  • Competent authorities: We disclose personal data to law enforcement insofar as it is required by law or is strictly necessary for the prevention, detection or prosecution of criminal acts and fraud or if we are otherwise legally obliged to do so. We may need to further disclose personal information to competent authorities to protect and defend our rights or properties, or the rights and properties of our business partners.

In order to complete your reservation, we transfer relevant reservation details to the Hotel Provider you have booked with. Depending on the Reservation and the Hotel Provider, this can include your name, contact and payment details, the names of the guests travelling with you and any preferences or other information you specified when you made the Reservation. If you have a question about your Accommodation, we may contact the Hotel Provider and ask them to manage your request. Unless payment is made during the booking process via the Ibooked.ca website, we will forward your credit card details to the booked Hotel Provider for further handling (assuming you have provided us with those details during your booking process). In cases of reservation-related disputes, we may give the Hotel Provider information about the reservation process as needed to handle the dispute. This may include a copy of your reservation confirmation as proof that the Reservation was actually made.

Information automatically collected from your computer We automatically collect some information about your computer when you visit this Website. For example, we will collect your IP address and web browser software such as Firefox, Safari, or Internet Explorer. We may also collect data about your online activity, such as trips viewed and bookings made. Our goals in collecting this automatic information include helping customize your user experience, inhibiting fraud and providing you with a more effective service.

How can you control the personal data you have given to Ibooked.ca? The newly-released General Data Protection Regulation gives you the right, upon request, to access your personal data we hold about you and information about how this personal data is being processed. You also have the right to request removal of personal data related to you by contacting our Customer Service.

  • In case you want to inquire about any personal information we may have about you, please send us a written request by email to the address set out below. Please state “Request my personal data” in the subject line of your email and be sure to include your full name, address, your telephone number and a copy of a document evidencing your identity (such as an ID card or passport) so we can verify your identity.

  • If any statement in this Policy is unacceptable to you, you have the right to request removal of your Personal Information (and/or that of other individuals for whom you made reservations) from our records. In order to ask that we delete your Personal Information, please, contact us by email and choose “Remove my personal data” as an email subject line.

Who is responsible for the processing of personal data via Ibooked.ca and how to contact us?
Ciliara Trading Limited, which is a private limited liability company, incorporated under the laws of Cyprus, controls the processing of personal data as described in this Privacy Policy.

Cookie policy Our Website may use and allow third parties to place cookies (session and persistent), pixels/tags, SDKs, application program interfaces ("APIs"), and other technologies (collectively, "Cookies") on our Website that may collect and store certain information about you. Some of these Cookies are necessary to provide, secure, and maintain the basic functions of the Website, such as keeping you logged in while you visit our Website ("Functional Cookies"), while other Cookies are used to provide you with a better user experience, such as:

  • To personalize the Website by remembering information about your activities on the Website (e.g., the language you selected or your log-in details). We may also use Cookies together with other automatically collected usage information to recognize a user across different devices, sessions or browsers (including when they have not logged-in) so as to deliver tailored information.

  • To perform non-essential website analytics, such as impression reporting, demographic reporting and interest reporting. This may include the recording of mouse clicks, movements, page scrolling and restricted text entered into our Website forms through selected third parties, but we will take sufficient precautions to ensure that personal information will not be collected during such recordings, e.g. through the adoption of irreversible masking. Website analytics is used to improve our Website and services.

Our use of Functional Cookies and Non-Functional Cookies is subject to geographic implementation as detailed below.

EU/UK Site Visitors

For individuals that access our Website from within the European Union ("EU") or the United Kingdom ("UK") ("EU/UK Site Visitors"), we may use Functional Cookies on the Website.

We do not use Non-Functional Cookies on the Website that we offer within the EU or the UK.

Non-EU/UK Site Visitors

For individuals that access our Website from a jurisdiction outside of the EU and the UK ("Non-EU/UK Site Visitors"), we may use both Functional Cookies and Non-Functional Cookies on the Website. In addition, below we have provided information for Non-EU/UK Site Visitors specific to our use of Non-Functional Cookies on the Website that we offer outside of the EU and the UK.

Cross-Device Tracking

We may also combine information collected through Non-Functional Cookies and certain usage information from a particular browser or mobile device with another computer or device that may be linked to you (cross-device tracking) to optimize our services and provide tailored Ibooked.ca communications and advertisements to you.

Your Choices

Please review your Internet browser settings, typically under the sections "Help" or "Internet Options," to exercise choices you have for certain Functional Cookies and Non-Functional Cookies. If you disable or delete certain Functional Cookies or Non-Functional Cookies in your Internet browser settings, you might not be able to access or use important functions or features of this Website, and you may be required to re-enter your log-in details.

Please also visit the following third parties' websites to exercise certain opt-out choices over Cookies:

Our contact details
Ibooked.ca is an online hotel booking system devised by the fast-growing European company Ciliara Trading Limited, which is a private limited liability company, incorporated under the laws of Cyprus. VAT Number is CY 10157423i.

If you have any suggestions or remarks about this privacy statement, please send us an email to: [email protected] or call us at +44 (0)20 3026 5047.